The floors, walls, ceiling, doors, windows, screens, shades (if applicable), closets, electrical fixtures, and lightbulbs. If using an actual paper checklist to document the property’s condition, you will want to go room by room, with spaces to rate everything.
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Capture as much square footage as possible.Document the condition of light fixtures, plumbing fixtures, appliances, doors and trim, windows, window coverings.Go around each room from top to bottom – if shooting a video, stand in each corner of the room and shoot top, middle and bottom vantage points for 3 seconds each to document the condition of ceilings, walls and floors of each room.If using a video, narrate your film, explaining the room or item captured.Shoot photos and videos in natural light.Photos and videos should be date and time stamped.This is much better than a checkmark on a bulleted list. If possible, document the unit’s condition with photos or video. Insurance – be sure the tenant knows they are responsible for insuring their own valuables within the walls of the propertyĪgain, technology is your friend.Emergency maintenance requests – what types of scenarios are considered emergencies and how to contact someone after hours.House rules about parking, noise, pets, garbage, smoking, what to do if you need maintenance.How to contact you and the hours you are available.Requirements for how and when to pay rent in the future.Requirements for the first month’s rent and security deposit, in accordance with your state laws – total amount to be paid.Check that utilities have been set up and transferred into the tenant’s name.Plumbing components have been reviewed and are all in working order with no leaks.Electricity, heat and thermostat are all in working order.Note that the unit is pest free and the data of the last insect spray or extermination service, if applicable.Thorough cleaning has been completed – make a list of places to check, including the hard to reach places like behind the stove and refrigerator, or behind the water heater.If the property was built before 1978, a lead paint disclosure has been provided.Working smoke and carbon monoxide alarms are in place.When you create your own form, it’s important to include a key for the abbreviations that you’ll use to record the condition of the space. You need to customize your move-in checklist to work for your unique procedures and properties.
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With a quick Google search, you can download templates online, but don’t consider those off-the-shelf templates to be one and done. It should also clearly document the condition of the property. Your checklist should include documentation of your responsibilities and the tenant’s responsibilities. What Should Your Move-in Checklist Include? If you take the time to accurately document the condition of a property and to have your tenant sign off on the move-in condition, you make it much more difficult for them to argue about anything that is broken or damaged when they move out. As you’ve probably noticed, security deposits are a big point of contention. You want everyone on the same page right from the beginning.īy taking these extra steps at move-in, you reduce the risk of disputes and lawsuits later on. Your goal is to have no ambiguity and it all starts here. Why Do You Need a Landlord Tenant Move-in Checklist?Ī move-in checklist is an easy way to set a clear standard while outlining your expectations for a straight-forward and clear landlord-tenant relationship.
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Today, we’ll take a deep dive into the move-in checklist. That’s why it’s essential to follow standard operating procedures to protect yourself – just in case your tenant adopts 20 feral cats or decides to host a headbangers’ hair festival in the living room.Īside from a pre-rental tenant screening, a landlord tenant checklist comes in handy when someone moves in, and again when they move out.